General Information
Type of contract
Fixed-term contract, which may be extended subject to individual performance and organisational needs
Who can apply?
EU nationals
Salary
D (bracket 1 - step 1) full time monthly net salary: €4,182 plus benefits, for further information see
what we offer.
Role specialisation
Finance and Procurement
Working time
Full time
Place of work
Frankfurt am Main, Germany
Closing date
11.01.2024
Your team
You will be part of the Central Procurement Division in the Directorate Finance. Our Directorate has approximately 100 staff responsible for the financial reporting of the Eurosystem and the European Central Bank (ECB), including the Eurosystem’s monetary income allocation scheme and the ECB’s financial and management accounting services. We also prepare the ECB’s strategic and operational planning, including its annual budget, and maintain the supervisory fees framework. The Directorate is involved in several Eurosystem committees and sub-structures in these fields.
The Central Procurement Division has 24 staff and is responsible for ensuring the success of ECB procurements by providing central coordination, oversight, advice and support services. In this context, the Division acts as a second level of control and governance for the ECB’s procurement activities. We also develop and implement the ECB’s procedural frameworks for procurement planning, execution and reporting.
In your role as Procurement Administrator, you will be part of a team that, ensures value for money and compliance with the procurement rules, and aims at identifying effective solutions and facilitating innovation. You will work closely with colleagues from all business areas in the bank and interact with external providers. The position offers you excellent opportunities to exploit your process management and analytical skills.
The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply irrespective of age, disability, ethnicity, gender, gender identity, race, religious beliefs, sexual orientation or other characteristics.
Your role
As a Procurement Administrator you will:
- contribute to various steps in public procurement procedures (see examples at https://www.ecb.europa.eu/ecb/jobsproc/tenders/), such as carrying out market research, and provide administrative support for the procedures;
- work closely with all parties involved in procurement processes, both inside and outside the Division;
- provide support to the Division in the collection, maintenance, cleansing, analysis and processing of procurement data;
- compile statistical data and perform data analytics;
- contribute to the preparation of regular and ad hoc reports;
- contribute to the development of internal processes, methodologies and documentation related to the Division’s data management;
- help to prepare communications on the Division’s activities and reporting to internal and external stakeholders;
- contribute to specific activities, e.g. LEAN and Robotic Process Automation (RPA).
We are seeking candidates for this role who demonstrate the potential for growth, and we will support the selected candidate(s) in their future development of the required knowledge, skills or competencies.
We value a track record of diverse relevant experience gained through internal or external mobility and/or positions held prior to working at the ECB.
The position offers you an excellent opportunity to be part of a dynamic team that supports the ECB in running public procurements in a state-of-the-art manner. You will be part of a multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.
Qualifications, experience and skills
Essential:
- a bachelor’s degree, relevant vocational training, equivalent experience or a university degree in public administration, business administration, economics, law, engineering or another relevant field (see How you can join us for details on degree equivalences);
- a minimum of two years of experience in public procurement;
- experience in supporting administrative procedures;
- experience in reporting;
- a sound understanding of public procurement;
- knowledge of SAP or another enterprise resource planning system;
- a track record of teamwork and operational resilience;
- an advanced (C1) command of English and an intermediate (B1) command of at least one other official language of the EU, according to the Common European Framework of Reference for Languages;
- excellent knowledge of the MS Office package.
Desired:
- certification in the area of purchasing, financial management or accounting (e.g. CIPS qualifications);
- experience in any part of the procure-to-pay value chain.
You are recognised as someone who supports others proactively. You work constantly to improve your own output and you learn willingly from other people’s diverse perspectives. You signal any need for change by explaining it and proposing alternative solutions. Your strong capacity for analytical thinking enables you to work with incomplete information and you deliver in line with stakeholder needs.
You are motivated to contribute to the ECB’s mission, to serve the citizens of the EU as a member of a public institution and to work with colleagues from all over Europe.
You are motivated to be part of our team and to develop and use your skills and competencies to achieve the aims of this position.
Further information
The contract will be fixed term for one year.
Temporary appointments may be extended or made permanent subject to organisational needs and budgetary constraints. This may result in a staff member with a non-convertible fixed-term contract being offered a convertible contract in accordance with the ECB Conditions of Employment.
For additional information on this specific vacancy, you can speak to Ms Ellinoora Peltonen, on +49 (0)69 1344 8027 between 12:00 and 13:00 on Tuesday, 9 January
Application and selection process
The recruitment process for this position will be conducted remotely. It includes a written exercise and interviews.
If you are not selected for this position but are still considered suitable, you will be placed on a reserve list (see step 4 of
How we hire), from which you might be considered for similar positions within the ECB.
