General Information
Type of contract
Short-term contract, which may be extended to up to 36 months subject to individual performance and organisational needs
Contract end date
31.05.2022
Who can apply?
EU nationals working for national central banks of the ESCB, international governmental organisations or other employers performing central banking or banking supervision tasks within the framework of the Eurosystem
Salary
D (bracket 1 - step 1) full time monthly net salary: €5,400 plus benefits, for further information see
what we offer.
Working time
Full time
Place of work
Frankfurt am Main, Germany
Closing date
02.04.2021
Your team
You will be part of the Directorate General Systemic and International Banks. Our Directorate General has over 200 staff in six divisions and we are responsible for the conduct of direct supervision of 24 significant institutions.
You will provide secretarial and administrative support to the senior management of the Directorate General in close collaboration with three other senior management or senior business process assistants. You will work with other management assistants within the Directorate General and across the bank as well as with high-level external contacts.
The Single Supervisory Mechanism (SSM) is the system of banking supervision in Europe. It comprises the ECB and the national supervisory authorities of the participating countries.
The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply, irrespective of your gender, gender identity, ethnicity, sexual orientation, age, religion, disability or other characteristics.
Your role
As an Office Administrator you will:
- provide administrative, operational and organisational support to the Deputy Director General and senior management team and help to ensure the smooth running of the office;
- schedule, coordinate and organise regular and ad hoc meetings and prepare organisational documents and monitor deadlines;
- manage correspondence, telephone calls, mailboxes, calendars and business travel arrangements, including expense claims, in a timely, proactive and customer-oriented manner;
- provide assistance with ECB information management systems and other IT tools (e.g. Darwin, SAP);
- help to communicate with internal and external high-level stakeholders;
- support the operational work falling within the remit of the business area, including activities such as onboarding, relocation, training and team building activities.
This position offers you an excellent opportunity to acquire working experience in the dynamic environment of an European institution. As well as working with a wide range of topics relevant to the ECB’s work, you will become familiar with day-to-day banking supervision, with a particular focus on organisational and management support to the SSM Senior Management. You will be part of a proactive and multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.
Qualifications, experience and skills
Essential:
- relevant vocational training or equivalent or a university degree in business administration or another relevant field (click here for details on degree equivalences);
- in addition to the above, a minimum of three years’ professional experience in the field of providing administrative support to managers/senior managers and their business units, such as arranging meetings, managing calendars, information management, managing business travel, processing invoices, monitoring budgets, managing office supplies;
- experience of liaising with staff and managers at all levels (including external parties in national and international institutions) in a smooth and effective manner;
- experience of drafting office correspondence (internal and external emails, letters, memoranda and other documents);
- experience of document management systems;
- a strong ability to manage multiple recurring and ad hoc tasks effectively, while prioritising workload and meeting deadlines;
- an advanced (C1) command of English and an intermediate (B1) command of at least one other official language of the EU, according to the Common European Framework of Reference for Languages.
Desired:
- experience of dealing with high-level external stakeholders;
- good knowledge of MS Office.
You are recognised as someone who supports others proactively. You work constantly to improve your own output and you learn willingly from other people’s diverse perspectives. You signal any need for change by explaining it and proposing alternative solutions. Your strong capacity for analytical thinking enables you to work with incomplete information and you deliver in line with stakeholder needs.
You are motivated to contribute to the ECB’s mission, to serve the citizens of the EU as a member of a public institution and to work with colleagues from all over Europe.
You are motivated to be part of our team and to use your skills and competencies to achieve the objectives of this position.
Further information
The contract offered will be short-term ESCB/IO, the appointment being for 12 months as of the exact starting date of the selected person, extendable to up to 36 months.
For additional information on this specific vacancy, you can speak to the hiring manager, Thomas Jorgensen, on +49 (0)69 1344 4479 between 11:30-12:30 on Monday, 29 March.
Application and selection process
For further information on how to join us,
read more.
The recruitment process for this position will include interviews.
