General Information
Type of contract
Fixed-term contract, which may be extended subject to individual performance and organisational needs
Who can apply?
EU nationals
Salary
E/F (bracket 1 - step 1) full time monthly net salary: €4,869 plus benefits, for further information see
what we offer.
Role specialisation
Facilities Business Support
Working time
Full time
Place of work
Frankfurt am Main, Germany
Closing date
10.11.2022
Your team
You will be part of the Directorate Administration within the Directorate General Corporate Services. Our Directorate manages the ECB’s infrastructure, technical facilities and security arrangements, operates the ECB’s premises and carries out medium-term spatial requirement planning and project management for ECB buildings. We also coordinate the ECB’s environmental management system, as well as all occupational health and safety activities.
In your role as one of two Facilities Management (Procurement) Specialists, you will be allocated administratively to one of the three divisions within the Directorate (Administration Services, Premises or Security and Safety). However, you will work across all three divisions as part of the Directorate’s Procurement team, cooperating closely with the Central Procurement Office to provide input from the business areas for all of the Directorate’s procurements.
The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply irrespective of age, disability, ethnicity, gender, gender identity, race, religious beliefs, sexual orientation, or other characteristics.
Your role
As a Facilities Management (Procurement) Specialist, you will:
- manage and be responsible for multiple procurement procedures by drafting technical specifications and tender documentation;
- manage and be responsible for the evaluation of bids and drafting of evaluation documents;
- manage and be responsible for the negotiation of bids;
- prepare contract documentation and manage contract amendment and extension procedures;
- register procurement procedures in the ECB’s electronic tendering system (SAP Sourcing);
- provide advice, support and knowledge of best practices to the various colleagues and teams you interact with.
This position offers you excellent opportunities to work across the Directorate’s divisions, developing procurement strategies for all areas of facilities management. You will be part of a multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.
Qualifications, experience and skills
Essential:
- a bachelor’s degree or equivalent in business administration, finance or another relevant field (see How you can join us for details on degree equivalences);
- in addition to the above, a minimum of two or more years’ experience in managing and being directly responsible for multiple facility management public procurement processes (i.e., drafting technical specifications, tender documentation, conducting evaluations and negotiations) from the perspective of a buyer;
- an excellent knowledge of the legal rules and procedural requirements to be followed in a public procurement process;
- a strong customer-oriented mindset as well as the ability to interact and negotiate with various internal and external stakeholders at a variety of levels;
- an advanced (C1) command of English and an intermediate (B1) command of at least one other official language of the EU, according to the Common European Framework of Reference for Languages.
Desired:
- an intermediate command of German;
- experience in procuring facility management managed services contracts;
- experience of using SAP sourcing and Open Text.
You engage collaboratively with others. You pursue team goals and learn willingly from other people’s diverse perspectives. You signal any need for change by explaining it and proposing alternative solutions. You analyse complex information effectively and can evaluate different views to arrive at solutions. You know and anticipate stakeholder needs.
You are motivated to be part of our team and to develop and use your skills and competencies to achieve the aims of this position.
Working modalities
We would be happy to discuss a part-time arrangement for this role.
Further information
The contracts offered will be fixed-term, the appointment for one of the contracts being for one year as of the exact starting date of the selected person and the appointment for the other being initially until 1 October 2023, with the possibility of extension.
Temporary appointments may be extended or made permanent subject to organisational needs and budgetary constraints. This may result in a staff member with a non-convertible fixed-term contract being offered a convertible contract in accordance with the ECB Conditions of Employment.
Application and selection process
The recruitment process for this position will be conducted remotely. It will include a written exercise and an interview.
If you are not selected for this position but are still considered suitable, you will be placed on a reserve list (see step 4 of
How we hire), from which you might be considered for similar positions within the ECB.
